www.friendsofkirkhallamchurch.co.uk

Notice of AGM
7.00pm on Monday 16th April 2012 in Friendship House at the church.
The draft accounts are shown below and will be audited for the AGM.
The Friends of Kirk Hallam Church
Accounts for 2011

Starting balance 01-01-11: £ £
Cash in hand nil
Bank current account 2,655.08
Total 2,655.08
Inflow
Subscriptions & donations 1,856.20
Coach trip (net) 35.00
Total inflow 1,891.20
4,546.28
Outflow
Roof repair appeal; to PCC 670.00
Petrol 247.30
Spares & repairs 141.19
New mower 175.99
Mower hut door & keys 64.82
Weedkiller 12.45
Miscellaneous 79.44
Total outflow 1,391.19

Closing balance 31-12-11:
Cash in hand 6.00
Bank current account 3,149.09
Total 3,155.09
4,546.28



Contact Alan Boswell, 378 Godfrey Drive, Kirk Hallam, DE7 4HW
Tel: 0115 9328883
alan3780@hotmail.com

MINUTES OF ANNUAL GENERAL MEETING
Held at Friendship House, All Saints’ Church, Kirk Hallam on
Monday, 11 April, 2011

Present: John Rollisson (Chairman), Alan Boswell (Treasurer), Esther Collington (Secretary), Rev. David Fergus (President), Brenda Benson, Brian Bostock, Jill Gibbens, Joyce Lewis, Bob Mould, Barry Phillips, Sue Rollisson, Mary Rice, Wendy Smedley, Brian Smith, Rev. Rachel Thompson, Janet Wheeldon.

Apologies for Absence: Apologies were received from Jane Boswell and Audrey Skinner.

Minutes of last Annual General Meeting

The minutes of the AGM held on Monday, 12 April 2010 were read and accepted.

Matters Arising

The proposed additional door to the shed holding the mowing equipment has been completed.

Chairman’s Report

With the manicured appearance of the church grounds along with the activities attended by the Friends of Kirk Hallam Church, I would say it has been another excellent year for this dedicated band of volunteers.
Throughout the year, Brian Bostock and his lads have excelled in the mowing, hedging, planting and overall maintenance of the church grounds, which now includes ‘Friendship House’, so much so that they have received an award.
On 12 October, at the ‘Dome’ in Buxton, a glass plaque and certificate was awarded by Derbyshire County Council for ‘Excellence in the Community’. Brian, Derek, Derek, Darren, David and Bob thoroughly deserve this recognition.
Throughout the year the Friends have supported all the church’s events and attended many of the special services in the church calendar.
The annual trip, so well organised by Esther, was to Harrogate and was as usual a very enjoyable day. This year, for your diary, the trip is to Shrewsbury on 3rd September.
The Friends have donated £1,000 to the Church roof funds, this is in addition to the £980 raised by donations from our members, so all in all throughout the year, we have been ‘friends’ in many different areas to our beautiful ancient church.
May I say to all our members, some who live many miles away, and some who physically put in many hours per week, some who are never in the limelight, but without them all, the ‘Friends of Kirk Hallam Church’ would not exist, thank you all for your efforts and let’s hope the coming year will be as successful.

Secretary’s Report

The graveyard has continued to be kept in tip-top condition by the mowing team. We remain in a good financial situation thanks to the support and appreciation of our members as well as individual donations.

A smart leaflet-display board has been made and donated by John Gregory for which we are very grateful. John has also donated a petrol strimmer to the Friends.

A delivery of topsoil was moved and spread by the Community Task Force. It is easier on the mowers when the sunken ground is levelled.

Installation of another door to the mower hut has greatly reduced the intrusion on domestic life at the vicarage by mower activities. Our thanks are due to Brian Smith and John Halford for doing a first class job.

The coach outing to Harrogate was well supported and made a profit of £116 which was donated to the roof repair fund.

The Friends were represented at the Annual Auction by holding a raffle stall.

Treasurer’s Report

It has been a routine year with the graveyard continuing to be kept in tip-top condition by the mowing team. Thanks to all the support we get we have funds to purchase mowers and to keep them maintained; we remain in a good overall financial state.

The usual items of cost were petrol (£245), two new R484SP mowers from Focus (£360), and equipment maintenance (£155). The Friends’ coach trip to Harrogate made a net profit of £116 which was donated to the Roof Repair Fund.

We had a delivery of topsoil and employed the Community Task Force to take it in wheelbarrow loads from the driveway to where it was needed in the graveyard. It is easier on the mowers when the sunken ground is levelled.

The mowers and other tools are kept in an outhouse at the vicarage. Our thanks are due to Brian Smith and John Halford for the installation of another door to reduce the intrusion of mower activity upon domestic life there.

The Friends are grateful to John Gregory for giving us a strimmer and a very smart leaflet-display board in the churchyard.

The Friends of Kirk Hallam Church
Accounts for 2010

Starting balance 01-01-10: £ £
Cash in hand nil
Bank current account 2,125.78
Total 2,125.78
Inflow
Subscriptions & donations 1,593.94
Coach trip (net) 116.00
Total inflow 1,709.94
3,835.72
Outflow
Roof repair appeal; to PCC 116.00
Petrol 244.88
Spares & repairs 155.03
New mowers 359.98
Topsoil & grass seed 148.45
Mower hut door & keys 91.50
New leaf grabbers 21.88
Weedkiller 18.00
Miscellaneous 24.92
Total outflow 1,180.64

Closing balance 31-12-10:
Cash in hand nil
Bank current account 2,655.08
Total 2,655.08
3,835.72


Subscription Rates

The annual recommended subscription rate of £5 is to continue with no minimum subscription.

Election of Officers

Rev. Rachel Thompson and Barry Phillips agreed to join the Committee and all other previously elected officers agreed to continue in their positions for another year.

A letter is to be sent to Rev. Peet asking if he would like to continue as Vice-President.

Annual Trip

A coach trip to Shrewsbury has been arranged for the 3 September, 2011 at a cost of £10 per person.

Any Other Business

Brian Bostock asked that the Committee consider buying a more powerful mower as he has to push the present mower up the slope of the churchyard. Alan Boswell said that a more powerful mower would also need pushing as Brian cuts too low and causes the mower body to get stuck on the uneven ground
A site meeting is to be held to study the problem. The Committee agreed to buy a more powerful mower should it be decided one is needed.

Alan Boswell informed the Committee that the Friends have been left a £500 bequest by the late John Moore of Oliver Road, Kirk Hallam. No decision was taken on Alan’s proposal that the £500 plus £1500 of general funds should be donated to the roof fund.

John Rollisson asked if the white gravestone recently placed in the churchyard was acceptable under Diocesan policy. Rev. Fergus assured him that it was.

Esther Collington informed the Committee of an event to raise money for the Church Roof Fund and the Safe Haven for Donkeys in the Holy Land. “Kirk Hallam by the Sea” will take place on Saturday, 9 July at 137 Ladywood Road, Kirk Hallam.

Esther Collington also asked if the Friends would join with the Friends of Kirk Hallam Lake and Meadows in holding a guided walk in Kirk Hallam and at the church as part of the Amber Valley and Erewash Valley “Autumn Footprints” series. The Committee agreed to this and a date is to be arranged.

The meeting ended at 8.00 p.m. and the date of the next AGM was set for Monday, 16 April, 2012 at 7 p.m. in Friendship House.